Washington security guard software
for companies licensed under chapter 18.170 RCW
CGuardPro is security guard management software for Washington State security companies: scheduling and relief coverage, GPS and selfie clock-in, QR and NFC guard tours, incident reports, visitor and vehicle logs, training and license tracking and a client portal, with guard, supervisor and client apps for iOS and Android. It costs $5 per user per month with a 7-day free trial. Washington licenses companies and guards through the Department of Licensing; the software keeps the records underneath.
What running guards in Washington actually involves
The Department of Licensing runs it
Washington licenses security companies and guards through the Department of Licensing under chapter 18.170 RCW, the same agency that issues driver’s licenses. Treat the application as a real regulatory review, not a counter visit.
A company license with a qualifying agent
The company license rests on a qualifying agent with three years of management experience in private security, or someone 21 or older who passes a DOL exam (RCW 18.170.060). If that person stops performing the role, you notify DOL and have 60 days to replace them.
Training in three pieces
RCW 18.170.105 sets eight hours of preassignment training, at least four of them in a classroom, then eight hours of initial postassignment training, then four hours of refresher every year, three of which must focus on emergency response.
Armed means 21 and a CJTC certificate
An armed private security guard must already hold the guard license, be at least 21 and carry a current firearms certificate issued by the Criminal Justice Training Commission (RCW 18.170.040). Firearms carried on duty must be owned or leased by the employer.
Weekly overtime only
Washington pays overtime after 40 hours in a workweek and has no daily overtime rule, according to the Department of Labor & Industries. Long shifts are fine on their own; it is the sixth shift in a week that costs money.
Ports, rail and distribution
The container terminals at Seattle and Tacoma and the warehouse corridor through the Kent valley put officers at gates and yards where a timestamped tour and a vehicle log are what an auditor asks for.
Campuses, hospitals and towers
Corporate and tech campuses, downtown office towers in Seattle and Bellevue, and large hospital systems want concierge-style posts with clean incident reports and a portal for their own security manager.
Cannabis and armed transport
Licensed cannabis retail is part of the market, and the statute specifically requires cannabis transport employees of common carriers to hold an armed guard license to carry a firearm on that work (RCW 18.170.020).
What a Washington guard operation runs on
Every module stands on its own, and together they are the operations picture your dispatcher works from.
License tracking
Guard licenses, armed licenses and CJTC firearms certificates with expiry alerts.
Training records
Preassignment, postassignment and annual refresher hours per officer.
Guard scheduling
Rotations and relief coverage, with the weekly hours each officer is heading toward.
Gatehouse and vehicles
Truck and visitor entries logged at port and warehouse gates.
QR and NFC guard tours
Checkpoints scanned on large yards, verified with time and position.
Visitor management
Lobby and front-desk logs for office towers and campuses.
Incident reporting
Photographed, timestamped and in front of the client the same shift.
Client portal
Facility and security managers see their own sites and reports.
The rules behind a Washington roster
Statute references are to chapter 18.170 RCW. Overtime is as described by the Department of Labor & Industries. Confirm current requirements with the Department of Licensing.
Washington guard company license
Why a DOL license is a real regulatory review, and how company and guard licenses fit together.
Chapter 18.170 RCW
The official statute for private security guards and companies.
Security guard licenses by state
The regulator and the officer credential in each state, side by side.
Payroll with Gusto
Approved hours to Gusto as time sheets, with overtime already classified.
The accounts Washington guard companies hold
Washington questions, answered plainly
How many training hours does a Washington security guard need? +
RCW 18.170.105 requires eight hours of preassignment training (at least four in a classroom), eight hours of initial postassignment training, and four hours of annual refresher training after that, with at least three of those four hours on emergency response. Confirm current topics and deadlines with the Department of Licensing.
Who needs a Washington security company license? +
Anyone who owns or operates a private security company. The license requires a qualifying agent with three years of management experience in private security, or someone 21 or older who passes the DOL exam, plus general liability insurance of at least $25,000 for injury and $25,000 for property damage (RCW 18.170.060 and .080). In-house guards working only for their own non-security employer are exempt.
Can we see which officers hold a CJTC firearms certificate before building an armed roster? +
Yes. Each officer record holds credentials with numbers, dates and a photo of the card, and the person building the schedule can check them before assigning an armed post. Alerts warn ahead of expiry; they do not block scheduling, and the software does not verify licenses with the state.
Does Washington have daily overtime? +
No. Overtime is owed after 40 hours in a workweek, according to the Department of Labor & Industries. CGuardPro tracks hours against that weekly threshold, so the scheduler sees who is close to 40 before adding a shift.
How is it priced? +
It is $5 per user per month, one plan with every feature, plus an optional one-time implementation package of $299.99. A user is anyone with a login, including client logins. There is a 7-day free trial.
See it against your own Washington roster
Bring one site and one week of posts, a terminal gate or an office tower, and we will set it up the way you run it.