Florida security guard software
for agencies licensed under Chapter 493
CGuardPro is security guard management software for Florida agencies: scheduling and relief coverage, GPS and selfie clock-in, QR and NFC guard tours, incident reports, gatehouse and visitor logs, Class D and Class G license tracking and a client portal, with guard, supervisor and client apps for iOS and Android. It costs $5 per user per month with a 7-day free trial. Florida licensing runs through FDACS, so the software keeps the records; the licenses stay yours.
What running guards in Florida actually involves
The regulator is FDACS, not the police
Security licensing in Florida sits with the Department of Agriculture and Consumer Services, Division of Licensing, under Chapter 493 of the Florida Statutes. New owners lose a week looking for a public-safety agency that does not do this job.
Class B, BB and MB: company, branch, manager
The Class B license covers the agency, a Class BB covers each branch office, and a Class MB covers the person who manages the agency. Under s. 493.6113, agency and branch licenses renew every three years; most individual licenses renew every two.
Class D: 40 hours before the post
Every unarmed officer holds a Class D security officer license, which requires a minimum of 40 hours of professional training at a school licensed by the department (s. 493.6303). That is a hiring lead time, not paperwork to finish after the first shift.
Class G: the armed layer
An armed officer also needs a Class G statewide firearm license: 28 hours of range and classroom training, at least 8 of them in person on the range, and 4 hours of requalification every year of the license (ss. 493.6105 and 493.6113).
Condos, HOAs and gated communities
Florida’s associations are one of the biggest buyers of guard hours in the state. They want gatehouse logs, vehicle records, residents who can pre-authorize a guest, and a monthly report the board will actually read.
Hurricane season reshapes the roster
From June to November a storm can close half your posts and double the work at the rest. Seeing which posts are uncovered, and who can relieve them, matters more that week than any other.
Hotels, events and tourism
Resorts, hotels, convention centers and event weekends from Orlando to Miami Beach mean short deployments and rosters that change by the hour, with incident reports a general manager or an insurer will read.
Ports, distribution and retail
Seaports, airport-adjacent logistics and the distribution centers feeding a fast-growing population put officers on large yards and gates where a timestamped tour is the only proof anyone can show.
What a Florida guard operation runs on
Every module stands on its own, and together they are the operations picture your dispatcher works from.
License tracking
Class D, Class G and other credentials on the officer record, with alerts before they expire.
Guard scheduling
Rotations, relief coverage and the uncovered post you see before the client does.
Time and attendance
Geofenced clock-in with a selfie at the post, consolidated for payroll.
QR and NFC guard tours
Checkpoints scanned from the officer’s phone, verified on the server with time and position.
Visitor pre-authorization
Residents approve a guest ahead of time; the officer scans a QR code at the gate.
Gatehouse and vehicles
Entries and exits with the plate read from a phone photo.
Incident reporting
Photographed, timestamped and in front of the account manager and the client.
Client portal
Boards and property managers see their own sites, patrols and incidents.
The rules behind a Florida roster
Statute references are to Chapter 493, Florida Statutes, as published by the Florida Legislature. Confirm current requirements with the FDACS Division of Licensing.
Florida guard company license
Where the Class B, BB and MB licenses live, and why the regulator is FDACS.
Security guard licenses by state
The regulator and the officer credential in each state, side by side.
HOA and residential security
Gate logs, vehicle records and the monthly report a board reads.
Payroll with Gusto
Approved hours to Gusto as time sheets, with overtime already classified.
Cities in Florida
Miami
Condo towers with concierge desks, PortMiami cruise days, Doral cargo warehouses, bilingual teams, hurricanes.
Tampa
Port Tampa Bay, MacDill contractors, I-4 corridor warehouses, Gasparilla crowds and storm-season coverage.
Orlando
Hotels, convention traffic, airport and medical city; Florida Class D and G licenses tracked per officer.
Jacksonville
JAXPORT terminals, I-10/I-95 distribution and the biggest city by area in the lower 48.
The accounts Florida guard companies hold
Florida questions, answered plainly
Does using CGuardPro make our company compliant with Chapter 493? +
No. CGuard Pro LLC sells software; it is not a Florida licensee and has no role in the FDACS process. Your Class B, BB and MB licenses and every officer’s Class D or Class G stay yours to hold and renew. What CGuardPro does is keep the records underneath: who worked which post, when, and which credential was on file.
Can we track Class D and Class G expiry dates? +
Yes. Each officer record holds the credential type, number, issue and expiry dates and a photo of the card, and a daily check warns the office on a window you choose, from 7 to 120 days ahead, repeating weekly until it is renewed. It warns rather than blocks, and it does not verify licenses with the state, so keep checking the official record.
Our condo board wants to approve guests before they arrive. Can residents do that? +
Yes. A resident creates a pre-authorization from the client app or portal and sends the visitor a QR code. At the gate the officer scans it with the guard app, and a valid code records the entry in the post’s visitor log. The resident can revoke it at any time.
How do we run the operation during a hurricane? +
Close the posts that close, message officers by post group, and use the schedule to see which posts are still uncovered and who can relieve them. Incident reports, visitor entries and tour start and finish queue on the phone if the network drops and sync when it returns; clock-in needs a live connection.
Do armed posts get their own instructions? +
Post orders are written per post, so an armed post carries its own instructions. Pair that with the credential record on each officer so the person building the roster can see who holds a Class G before assigning them.
How is it priced? +
It is $5 per user per month, one plan with every feature, plus an optional one-time implementation package of $299.99. A user is anyone with a login, including client logins. There is a 7-day free trial.
See it against your own Florida roster
Bring one site and one week of posts, a condo gatehouse or a hotel, and we will set it up the way you run it.