Templates for
security guard companies
The paperwork every contract guarding firm ends up writing twice: the shift log an account manager can read, and the post orders that tell a relief officer what to do at a door they have never stood. Written by the CGuardPro team, published in full on the page — nothing to download, nothing to sign up for.
Daily activity report (DAR) template
The full field list for a shift log an account manager can actually read: header block, entry table, closing block, and the writing rules that decide whether an entry survives a claim.
Read the template → On the pageSecurity post orders template
A thirteen-section outline for the orders that govern one position at one site — general orders, the post description, the sequence of a shift, escalation, and the review block.
Read the template →No form, no file. Each template is set out in full on its own page so you can copy it straight into your own document. We ask for nothing in return and there is no attachment waiting behind a button.
Guides worth reading alongside them
Questions about these templates
Are these templates free, and is there a form to fill in?+
They are free and there is no form. Each template is published in full on its own page, so you can read it, copy it into your own document and start editing. We do not ask for an email address in exchange, because gating an operational document behind a form mostly filters out the supervisors who would actually use it.
Why is the template on the page instead of a PDF download?+
Because a template you can select and paste is more useful than one you have to retype out of a locked layout. Every guard company formats its documents around its own header, its own client names and its own numbering, so a fixed PDF gets rebuilt by hand anyway. Publishing the structure means you take the parts that fit your operation and leave the rest.
Can we put our own company name and logo on these?+
Yes. Use them as your own documents, rebrand them, cut sections and add the ones your contracts require. There is no attribution requirement and no licence to sign. If they end up in front of one of your clients as your paperwork, that is the intended outcome.
Who wrote them?+
The CGuardPro team, from the operational documents our customers run in the field. They are written for contract guarding companies — a firm placing officers on client sites — rather than for an in-house department, so the fields assume a client, a site and a billable post.
Do these replace what our client or our regulator requires?+
No, and you should check before adopting them. Licensing bodies, insurers and individual client contracts all impose their own record-keeping requirements, and those vary by jurisdiction and by contract. Treat these as a starting structure to compare against your obligations, not as a compliance document that satisfies them.
We are still on paper. Is that a problem?+
Not on day one. Paper that is filled in properly beats software that nobody opens, and a company with four sites can run a clean paper log for years. Paper stops working at the point where you cannot answer a client question about last March without physically finding a book — which is usually somewhere between the tenth and the twentieth site.
What is the difference between a DAR and post orders?+
Post orders are the instructions: what an officer is supposed to do at a specific position, in what order, and who they call when something falls outside the script. The daily activity report is the record: what actually happened on that shift. One is written by the operations team before the shift, the other by the officer during it, and confusing them is how you end up with a log full of duties instead of observations.
Are there Spanish versions?+
Yes, and they are more complete: our Spanish resources section publishes shift log, pass-down, rotation and supervision templates as editable Excel files and printable PDFs. If your operation works in Spanish, start there.
Paper is where every company starts
These forms work until the day a client asks what happened on a Tuesday in March and the answer is in a book in a guard shack. CGuardPro keeps the same records with a photograph, a location, a named officer and a search box.