Templates for
security guard companies

They are free and there is no form. Each template is published in full on its own page, so you can read it, copy it into your own document and start editing. We do not ask for an email address in exchange, because gating an operational document behind a form mostly filters out the supervisors who would actually use it.

Yes for the incident report, patrol log, proposal and daily checklist: each page has a free PDF and an editable Excel file, no email required. The DAR and post orders templates are published in full on the page so you can copy the structure into your own document. Every guard company formats paperwork around its own header, client names and numbering, so take the parts that fit your operation and leave the rest.

Yes. Use them as your own documents, rebrand them, cut sections and add the ones your contracts require. There is no attribution requirement and no licence to sign. If they end up in front of one of your clients as your paperwork, that is the intended outcome.

The CGuardPro team, from the operational documents our customers run in the field. They are written for contract guarding companies — a firm placing officers on client sites — rather than for an in-house department, so the fields assume a client, a site and a billable post.

No, and you should check before adopting them. Licensing bodies, insurers and individual client contracts all impose their own record-keeping requirements, and those vary by jurisdiction and by contract. Treat these as a starting structure to compare against your obligations, not as a compliance document that satisfies them.

Not on day one. Paper that is filled in properly beats software that nobody opens, and a company with four sites can run a clean paper log for years. Paper stops working at the point where you cannot answer a client question about last March without physically finding a book — which is usually somewhere between the tenth and the twentieth site.

Post orders are the instructions: what an officer is supposed to do at a specific position, in what order, and who they call when something falls outside the script. The daily activity report is the record: what actually happened on that shift. One is written by the operations team before the shift, the other by the officer during it, and confusing them is how you end up with a log full of duties instead of observations.

Yes, and they are more complete: our Spanish resources section publishes shift log, pass-down, rotation and supervision templates as editable Excel files and printable PDFs. If your operation works in Spanish, start there.