Georgia security guard software
for agencies licensed through the Secretary of State
CGuardPro is security guard management software for Georgia security agencies: scheduling and relief coverage, GPS and selfie clock-in, QR and NFC guard tours, incident reports, gate and visitor logs, registration and weapon permit tracking and a client portal, with guard, supervisor and client apps for iOS and Android. It costs $5 per user per month with a 7-day free trial. Licensing runs through the State Board of Private Detective and Security Agencies; the software keeps the records behind it.
What running guards in Georgia actually involves
The Secretary of State, not the state police
Georgia licenses security agencies through the State Board of Private Detective and Security Agencies, one of the professional boards run by the Secretary of State. Applications and renewals go through the Secretary of State’s online licensing portal.
Odd years carry the deadlines
Under Rule 509-2-.01, every company license expires on June 30 of each odd-numbered year, and employee registrations and weapon permits on August 31 of the same years. Two statewide deadlines, two months apart, every other summer.
Twenty-four hours of classroom training
Since January 1, 2022, Rule 509-3-.02 sets a minimum of 24 classroom hours of basic training for security officers: legal aspects, patrol and observation, incident response. That is three working days before a new hire is ready for a post.
Armed means a weapon permit and 15 more hours
Armed officers need a board weapon permit on top of the basic course, with at least 15 hours of handgun instruction and an 80% passing score on the written and range tests (Rule 509-3-.10), and they requalify every year.
Eight hours before each renewal
Registered security employees must complete eight hours of continuing education before renewing, including homeland security and firearms-related topics (Rule 509-3-.12). Tracking it per officer is easier than finding out in August.
Atlanta’s airport, warehouses and offices
Metro Atlanta combines one of the world’s busiest passenger airports with a ring of distribution centers and a dense office market, so rosters mix 24/7 logistics yards with lobby posts that close at night.
Savannah and the freight corridor
The Port of Savannah and the warehouses along I-16 and I-95 put officers on gates and yards where trucks never stop. A gate log with plates and times is the record that settles disputes.
Film sets, campuses and stadium weekends
Production lots, university campuses in Athens and Atlanta, and big-event weekends bring short deployments and rosters that change by the day, with call-offs that need a relief officer fast.
What a Georgia guard operation runs on
Every module stands on its own, and together they are the operations picture your dispatcher works from.
License tracking
Registrations and weapon permits on each officer record, flagged before the August 31 deadline.
Training records
The 24-hour basic course, handgun training and continuing education hours per officer.
Guard scheduling
Rotations and relief coverage for yards, lobbies and event days.
Call-offs and open shifts
See the uncovered post, send a replacement or ask the current officer to stay, on the record.
Gatehouse and vehicles
Truck and visitor entries at a distribution gate, plate read from a phone photo.
QR and NFC guard tours
Checkpoints on fences, docks and parking decks, verified with time and position.
Event staffing
Short deployments with post orders and incident reports for each event.
Client portal
Property, logistics and venue managers see only their own sites.
The rules behind a Georgia roster
Rule references are to the Rules of the Georgia State Board of Private Detective and Security Agencies, chapters 509-2 and 509-3, as published by the Secretary of State. Confirm current requirements with the board.
Georgia guard company license
Why the regulator is the Secretary of State and how the portal works.
Georgia Rules, Chapter 509-3
The board’s official training rules: basic, handgun and continuing education.
Security guard licenses by state
The regulator and the officer credential in each state, side by side.
Payroll with Gusto
Approved hours to Gusto as time sheets, with weekly overtime already classified.
The accounts Georgia guard companies hold
Georgia questions, answered plainly
When do Georgia security licenses expire? +
Under Georgia Rule 509-2-.01, private detective and security company licenses expire on June 30 of each odd-numbered year, and employee registrations and weapon permits on August 31 of each odd-numbered year. Renewals go through the Secretary of State’s licensing portal; confirm current dates and fees with the board.
Do unarmed officers in Georgia register with the board? +
The board’s guidance has said unarmed officers do not register with it but must still be trained to its standards, which means the 24-hour basic course in Rule 509-3-.02. Armed officers do register and need a weapon permit. Confirm the current position with the State Board of Private Detective and Security Agencies before you staff.
Can we track continuing education and weapon permits in one place? +
Yes. Each officer record holds credentials with issue and expiry dates and a photo of the card, and training records hold courses and hours. Expiry alerts warn the office on a window you choose, from 7 to 120 days ahead. They warn rather than block, and CGuardPro does not check the state’s records for you.
How do we cover a distribution yard that runs all night? +
Assign the post, set QR or NFC checkpoints along the fence and dock, and the office is alerted when a tour is missed. A geofence on the post alerts when an officer leaves it during a shift, and gate entries record trucks with a plate photo.
Does Georgia have daily overtime? +
No. Georgia follows the federal Fair Labor Standards Act: time and a half after 40 hours in a workweek. CGuardPro tracks hours against a weekly threshold and can send approved hours to Gusto or export them as CSV, Excel or PDF. It costs $5 per user per month with a 7-day free trial.
See it against your own Georgia roster
Bring one site and one week of posts, a distribution yard or an office tower, and we will set it up the way you run it.