Kentucky security guard software
for a state where Louisville Metro licenses armed guards
CGuardPro is security guard management software for Kentucky guard companies: scheduling and relief coverage, GPS and selfie clock-in, QR and NFC guard tours, incident reports, gatehouse logs, license and CCDW tracking, training records and a client portal, with guard, supervisor and client apps for iOS and Android. It costs $5 per user per month with a 7-day free trial. Kentucky has no statewide guard license, and Louisville Metro licenses armed security, so the software keeps the records clients and the city ask for.
What running guards in Kentucky actually involves
No state guard license
Kentucky does not license security guard companies or unarmed officers at the state level. Its licensing law in this area, KRS Chapter 329A, covers private investigators. If you also sell investigations, that part of the business needs the state PI license.
Louisville Metro licenses armed security
Chapter 124 of the Louisville Metro Code, administered by Louisville Metro Alcoholic Beverage Control, covers all of Jefferson County. Agencies that provide armed officers for hire must be licensed, companies with in-house armed officers must register, and every armed officer needs a Metro license. Agencies renew every year.
Permitless carry is not enough in Louisville
Kentucky allows permitless concealed carry for eligible adults, but Louisville requires Kentucky residents licensed as armed security officers to hold a valid CCDW license under KRS 237.110 at all times. Armed officers must also be US citizens, at least 21, and complete an approved course that ends in firearms qualification.
Outside Louisville, ask the city
We could not confirm from official sources whether Lexington-Fayette or other Kentucky cities license guards. Before you staff a post outside Jefferson County, call the city or county clerk, and ask about local business licenses and occupational taxes while you are on the phone.
The seventh-day rule
Kentucky adds something most states do not: under KRS 337.050, an employee who works seven days in one workweek earns time and a half for the hours on the seventh day, unless they are not permitted to work more than 40 hours that week. On a thin roster, a seven-day stretch is easy to build without noticing.
Air cargo and logistics
Louisville’s UPS Worldport and the Northern Kentucky air cargo hub at CVG anchor a logistics economy of warehouses and distribution centers, with gates, yards and docks where a timestamped tour scan is the only proof a round was walked.
Auto plants, distilleries and military posts
Assembly plants and their suppliers, bourbon distilleries and rickhouses, and the communities around Fort Knox and Fort Campbell add industrial and perimeter work spread across rural counties.
Derby week and big events
Churchill Downs, university athletics in Lexington and Louisville and the state’s festivals mean short deployments and rosters that change by the hour, with incident reports a venue manager or insurer will read.
What a Kentucky guard operation runs on
Every module stands on its own, and together they are the operations picture your dispatcher works from.
License tracking
Louisville armed licenses and CCDW expiry dates on each officer record, with alerts.
Guard scheduling
A week-at-a-glance roster, so a seventh straight day is visible before you publish it.
Time and attendance
Geofenced clock-in with a selfie at the post, weekly hours consolidated for payroll.
Training records
Your own training program, logged per officer, where no state card exists.
QR and NFC guard tours
Checkpoints scanned on yards, docks and rickhouses, verified with time and position.
Gatehouse and vehicles
Truck and visitor entries recorded at the gate, with the plate read from a photo.
Incident reporting
Photographed, timestamped and in front of the client the same day.
Client portal
Site managers see their own posts, patrols and incidents.
The rules behind a Kentucky roster
Licensing details come from the Kentucky Revised Statutes and Chapter 124 of the Louisville Metro Code; overtime from KRS Chapter 337, enforced by the Kentucky Labor Cabinet. Confirm local requirements with the city or county where each post sits.
Kentucky guard company license
Why there is no state license, and how Louisville Metro regulates armed security.
Louisville Metro Code, Chapter 124
The ordinance on armed security agencies, companies and officers.
Security guard licenses by state
The regulator and the officer credential in each state, side by side.
Payroll with Gusto
Approved hours sent to Gusto as time sheets for payroll.
The accounts Kentucky guard companies hold
Kentucky questions, answered plainly
Do I need a state license to run a guard company in Kentucky? +
Not for guard work: Kentucky has no statewide license for security guard companies or unarmed officers, and KRS Chapter 329A licenses private investigators only. Louisville Metro licenses armed agencies and armed officers across Jefferson County, and other cities may have their own rules, so check locally before you staff a post.
What does an armed officer need in Louisville? +
A Louisville Metro armed security officer license: US citizenship, age 21 or older, a clean record under the ordinance, an approved training course with firearms qualification and, for Kentucky residents, a valid CCDW license held at all times. Track both expiry dates on the officer record in CGuardPro so the office is warned before either lapses; the software warns, it does not block scheduling.
Does CGuardPro calculate Kentucky’s seventh-day overtime? +
No. CGuardPro tracks each officer’s hours against a weekly threshold, the 40-hour line in KRS 337.285, and the schedule shows each officer’s week at a glance so you can see a seventh consecutive day before you publish it. The seventh-day premium under KRS 337.050 is applied in your payroll.
Without a state license, how do we show clients our officers are vetted? +
With your own records. Each officer profile keeps documents such as background checks and training certificates, with expiry dates where they apply, and the client portal shows a client its own posts, patrols and incidents. That is usually what a hospital or logistics client asks for at renewal.
How is it priced? +
It is $5 per user per month, one plan with every feature, plus an optional one-time implementation package of $299.99. A user is anyone with a login, including client logins. There is a 7-day free trial.
See it against your own Kentucky roster
Bring one site and one week of posts, a distribution center or a Louisville armed post, and we will set it up the way you run it.