Kansas security guard software
for companies permitted by Wichita, KCK and other cities
CGuardPro is security guard management software for Kansas security companies: scheduling and relief coverage, GPS and selfie clock-in, QR and NFC guard tours, incident reports, gate and visitor logs, city permit and training tracking and a client portal, with guard, supervisor and client apps for iOS and Android. It costs $5 per user per month with a 7-day free trial. Kansas has no statewide guard license, and cities such as Wichita license locally, so the software keeps the records; the permits stay yours.
What running guards in Kansas actually involves
The state carves guards out of the detective law
Kansas defines a “private patrol operator” in K.S.A. 75-7b01 and then, in 75-7b03, says one patrolling the property it protects is not in the detective business. The Attorney General licenses detectives; there is no state license for guard companies or officers.
Wichita runs the most detailed program
Since 1977 Wichita has regulated private security, now under City Code chapter 3.72 administered by the Wichita Police Department. Agencies need a city license, and each contract officer needs a private security permit carrying their photo, thumbprints and employer.
Wichita permits come in tiers
A temporary basic permit lets a new officer work but carry no weapons, not even handcuffs. The basic permit follows the private security course, including defensive driving, and allows vehicle patrol. A Taser endorsement requires a separate certification.
Ninety days to finish training, then yearly renewal
The city issues a temporary permit valid for 90 days after a drug screen while the officer completes training, then a private security permit that is renewed annually. Applications are taken in person at the Wichita-Sedgwick County Law Enforcement Training Center.
Kansas City, Kansas, issues its own permits
Across the state line from Missouri, the Kansas City, Kansas Police Department Records Unit issues security guard permits. Applicants must be at least 18 and bring a letter from a licensed security company confirming they will be employed there.
Overtime: 46 hours on paper, 40 in practice
K.S.A. 44-1204 sets state overtime after 46 hours a week, but it applies to employers not covered by the federal FLSA. Covered employers, which includes most contract guard companies, pay after 40.
Aviation, military posts and the stockyards
Wichita’s aircraft manufacturing plants, the Army posts at Fort Riley and Fort Leavenworth, McConnell Air Force Base and the meatpacking plants of southwest Kansas shape the contract market, with gate control and long perimeters.
The Kansas City metro and I-35 logistics
Warehouses and intermodal facilities across Johnson and Wyandotte counties, office parks in Overland Park and the I-35 corridor put officers on distribution yards and corporate campuses where tours and visitor logs carry the proof.
What a Kansas guard operation runs on
Every module stands on its own, and together they are the operations picture your dispatcher works from.
City permit tracking
Wichita and KCK permits and endorsements on the officer record, with expiry alerts.
Training records
The private security course, defensive driving and Taser certification, per officer.
Guard scheduling
Rotations and relief coverage across Wichita, Topeka and the KC metro.
Gatehouse and vehicles
Truck and visitor entries at plant gates, with the plate read from a phone photo.
QR and NFC guard tours
Perimeter rounds on plants and yards, verified on the server with time and position.
Incident reporting
Photographed, timestamped reports in front of the account manager and the client.
Time and attendance
Geofenced clock-in with a selfie, totaled against a weekly threshold.
Client portal
Plant and facility managers see their own sites, tours and incidents.
The rules behind a Kansas roster
State references are to K.S.A. 75-7b01 and 75-7b03; local rules are Wichita City Code chapter 3.72 and the Kansas City, Kansas Police Department’s permit requirements. Confirm current requirements with each city.
Wichita Police Policy 534 (official)
How the city applies chapter 3.72 to agencies and permit holders.
KCKPD security guard permits (official)
Requirements for a security guard permit in Kansas City, Kansas.
Security guard licenses by state
The regulator and the officer credential in each state, side by side.
Payroll with Gusto
Approved hours to Gusto as time sheets, with overtime already classified.
The accounts Kansas guard companies hold
Kansas questions, answered plainly
Does Kansas license security guards statewide? +
No. The Attorney General licenses private detectives, and K.S.A. 75-7b03 says a private patrol operator patrolling the property it protects is not in the detective business. Licensing is local: Wichita under City Code chapter 3.72, Kansas City, Kansas through the KCKPD Records Unit, and other cities by their own ordinances. Ask each city before you staff a post.
Can CGuardPro hold a Wichita permit and its Taser endorsement separately? +
Yes. Each officer record holds as many credentials as you need, each with its type, number, dates and a photo of the card, and a daily check warns the office before each one expires. It warns rather than blocks and does not check the Wichita Police Department’s records, so keep confirming status with the city.
A new hire is on a 90-day temporary permit in Wichita. How do we make sure training gets done? +
Record the temporary permit with its end date and log the course in the officer’s training records. The office is warned before the 90 days run out, and post orders can note that a temporary permit holder carries no weapons, including handcuffs.
Kansas overtime starts at 46 hours. Which number does the software use? +
CGuardPro totals hours against a weekly overtime threshold and shows who is close to it while you build the schedule. Kansas’s 46-hour rule in K.S.A. 44-1204 applies only to employers not covered by the federal FLSA; covered employers pay after 40, so confirm which applies to you.
How much does it cost a Kansas company? +
It is $5 per user per month, one plan with every feature, with a 7-day free trial and an optional one-time implementation package of $299.99. The guard app is available in English and Spanish.
See it against your own Kansas roster
Bring one plant or one distribution yard and a week of posts, and we will set it up the way you run it.