West Virginia security guard software
for firms licensed by the Secretary of State
CGuardPro is security guard management software for West Virginia guard firms: scheduling and relief coverage, GPS and selfie clock-in, QR and NFC guard tours, incident reports, training records, document and license tracking, a panic button and a client portal, with guard, supervisor and client apps for iOS and Android. It costs $5 per user per month with a 7-day free trial. Licensing runs through the West Virginia Secretary of State, so the software keeps the records; the license stays yours.
What running guards in West Virginia actually involves
The Secretary of State is the regulator
West Virginia licenses security guard businesses through the Secretary of State’s Licensing Division under Chapter 30, Article 18 of the state code. Not the State Police, not a board: the same office that registers your corporation also licenses your guard firm.
Firm license versus individual license
If you work on your own, under your own name, you need an individual security guard license. The moment you employ anyone, or let anyone perform guard services under your name, you need a security guard firm license. Combined private investigator and security guard licenses also exist.
Every employee is checked against the same standard
Officers working under a firm license must meet the same eligibility rules as an individual licensee, minus the one-year experience requirement, and must authorize the Secretary of State to review their criminal records. A firm may not let anyone who falls short work a post.
Photos and fingerprints on file, in the state
Section 30-18-7 requires the firm to keep a recent full-face photograph and a complete set of fingerprints for every officer at its central business location in West Virginia, and to release them to the Secretary of State on request. An out-of-state office does not satisfy that.
Training is the firm’s job
The statute makes the license holder responsible for supervising every officer and providing the education and training reasonably necessary to comply. We found no state-set hour count in Article 18, which means your own training record is the evidence if anyone asks.
No subcontracting to unlicensed firms
Licensees may not transfer a license or contract or subcontract guard work to an unlicensed person or firm. If you cover a big contract with help from another company, check its West Virginia license first.
Energy, chemicals and industrial sites
Chemical plants in the Kanawha Valley, natural gas and pipeline infrastructure and the remaining coal operations put officers on large, remote properties where a patrol scanned at each checkpoint is the only proof the round was walked.
Hospitals, universities and the Eastern Panhandle
Medical centers in Morgantown, Charleston and Huntington, the state’s university campuses, and the distribution and federal facilities near the I-81 corridor round out the market. Posts are spread out, so supervisors spend much of their shift driving between them.
What a West Virginia guard operation runs on
Every module stands on its own, and together they are the operations picture your dispatcher works from.
QR and NFC guard tours
Checkpoints across a plant or yard, scanned and verified with time and position.
Training records
The training your firm provides, logged per officer as evidence the statute expects.
License and document tracking
Firm license, IDs and other documents on file, with alerts before they expire.
Lone worker safety
Panic button and position for the officer alone on a remote site.
Supervisor site inspections
Visits to spread-out posts recorded with photos and a checklist.
Time and attendance
Geofenced, selfie-verified clock-in at the post, consolidated for payroll.
Incident reporting
Photographed, timestamped and in front of the client the same day.
Offline guard app
Incidents, visitors and tour start and finish queue without signal and sync later.
The rules behind a West Virginia roster
Section references are to Chapter 30, Article 18 of the West Virginia Code; overtime to Article 21-5C and the West Virginia Division of Labor. Confirm current requirements with the Secretary of State’s Licensing Division.
WV Secretary of State: firm license
The official application page for a security guard firm license.
W. Va. Code Chapter 30, Article 18
Eligibility, employee requirements, prohibitions and the two-year renewal.
Security guard licenses by state
The regulator and the officer credential in each state, side by side.
Payroll with Gusto
Approved hours sent to Gusto as time sheets for payroll.
Step by step: West Virginia Security Guard Company License Guide
The accounts West Virginia guard companies hold
West Virginia questions, answered plainly
Do security guards in West Virginia need their own license? +
Only if they work on their own account. A guard employed by a licensed firm works under the firm license, but must meet the individual eligibility rules (except the one-year experience requirement) and authorize the Secretary of State to review their records, and the firm keeps their photo and fingerprints on file in the state. Confirm current forms with the Secretary of State’s Licensing Division.
How often does a West Virginia guard license renew? +
Every two years. Under W. Va. Code 30-18-9 a license is in effect for two years from issue and renews for two years with the fee and a current surety bond or proof of liability insurance. CGuardPro can hold the firm’s documents and each officer’s credentials with expiry dates and warn the office ahead of time; it does not file anything with the state.
Does West Virginia state overtime apply to us? +
West Virginia requires time and a half after 40 hours in a workweek, but the Division of Labor says the state rule does not apply when 80% or more of an employer’s workforce is covered by the federal FLSA, which also uses 40 hours a week. Either way the line is weekly, and CGuardPro tracks each officer’s hours against a weekly threshold.
Our posts are remote plants with weak signal. Does the app still work? +
Incident reports, visitor entries and tour start and finish queue on the phone and sync when signal returns. Clock-in with GPS and selfie needs a live connection, so place the post geofence where the officer can get signal when they arrive.
How is it priced? +
It is $5 per user per month, one plan with every feature, plus an optional one-time implementation package of $299.99. A user is anyone with a login, including client logins. There is a 7-day free trial.
See it against your own West Virginia roster
Bring one site and one week of posts, a plant gate or a hospital, and we will set it up the way you run it.