Montana security guard software
for firms licensed by the Private Security Program
CGuardPro is security guard management software for Montana private security firms: scheduling and relief coverage, GPS and selfie clock-in, QR and NFC guard tours, geofenced remote posts, incident reports, license and firearm-endorsement tracking and a client portal, with guard, supervisor and client apps for iOS and Android. It costs $5 per user per month with a 7-day free trial. The Department of Labor & Industry licenses your firm and your guards; the software keeps the records behind them.
What running guards in Montana actually involves
One state program, inside Labor & Industry
Montana licenses private security firms and guards through the Private Security Program of the Department of Labor & Industry, under Title 37, Chapter 60 of the Montana Code. Guards, firms, firearms instructors and alarm installers all run through the same office in Helena.
16 hours, and a job offer, before the license
A guard applicant must be at least 18, have finished high school or its equivalent, complete a 16-hour training program and pass a state and FBI fingerprint check. The last condition is proof of employment by a Private Security Firm or another employer.
The firm: $500,000 of occurrence coverage
A Private Security Firm registers with the Montana Secretary of State, names a designated manager and carries at least $500,000 of occurrence-form general liability including personal injury, plus firearms liability coverage if it employs armed guards.
Armed means a separate endorsement
Carrying a firearm takes a firearm endorsement on the guard license, applied for separately. Under ARM 24.182.421, armed licensees requalify every year with a Montana POST certified instructor or a licensed Private Security Firearms Instructor.
Everyone renews by March 1
Guard licenses expire on March 1 each year, with a late fee after that date. Renewal also attests to the continuing education duty under ARM 24.182.2103, so annual training belongs on the calendar long before February.
Malmstrom and the missile fields
Great Falls and the federal and defense work around it bring access-controlled posts and contractors who expect visitor logs, post orders and incident reports written to a standard.
The Bakken, mines and long drives
Oil field sites in eastern Montana, mining operations and rail yards sit hours apart. A geofence per post and a timed tour show the client the site was covered without a supervisor making the drive.
Parks, resorts and fast-growing towns
Summer tourism around Yellowstone and Glacier, winter resorts near Big Sky, and growth in Bozeman, Missoula and Billings add hotels, events, hospitals, campuses and construction sites to the year.
What a Montana guard operation runs on
Every module stands on its own, and together they are the operations picture your dispatcher works from.
License tracking
Guard licenses due March 1 and firearm endorsements flagged before they lapse.
Training records
The 16-hour program, annual requalification and continuing education per officer.
Geofenced posts
A boundary around each remote site, with an alert when the officer leaves it.
QR and NFC guard tours
Checkpoints on yards and perimeters, scanned with time and position.
Offline queue
Incidents, visitors and tour start and finish save on the phone where coverage drops.
Guard scheduling
Relief planned ahead for posts hours from the nearest replacement.
Incident reporting
Photographed, timestamped and in front of the client.
Client portal
Clients see their own sites, patrols and incidents.
The rules behind a Montana roster
References are to Title 37, Chapter 60 of the Montana Code Annotated and ARM chapter 24.182. Confirm current requirements with the Private Security Program.
Montana Private Security Guard license
The Private Security Program’s official page for guards.
Montana Private Security Firm license
Insurance and registration for the company itself.
Security guard licenses by state
The regulator and the officer credential in each state, side by side.
Payroll with Gusto
Approved hours to Gusto as time sheets, with weekly overtime already classified.
Step by step: Montana Security Guard Company License Guide
Montana questions, answered plainly
Who licenses security guards in Montana? +
The Private Security Program of the Montana Department of Labor & Industry, under Title 37, Chapter 60 of the Montana Code. It licenses Private Security Firms and Private Security Guards, issues firearm endorsements and licenses firearms instructors.
What does a Montana guard need before working? +
According to the program’s checklist, the applicant must be at least 18 with a high school education or equivalent, complete a 16-hour training program, pass a state and FBI fingerprint check, and show employment by a Private Security Firm or other employer. Armed guards need a separate firearm endorsement and annual requalification. Confirm current requirements with the program.
Can CGuardPro remind us before March 1? +
Yes. Set the alert window on the license credential, anywhere from 7 to 120 days ahead, and the office gets a daily warning, then weekly, until each record is updated. The firearm requalification can be tracked as its own credential with its own date. It warns rather than blocks.
Does Montana have daily overtime? +
No. Under Montana Code 39-3-405, non-exempt employees earn time and a half for hours over 40 in a workweek, and there is no daily rule. CGuardPro tracks weekly hours against that threshold before you add another shift.
How is it priced? +
It is $5 per user per month, one plan with every feature, plus an optional one-time implementation package of $299.99. A user is anyone with a login, including client logins. There is a 7-day free trial.
See it against your own Montana roster
Bring one site and one week of posts, a rail yard or a resort lodge, and we will set it up the way you run it.